Microsoft’s built-in Rules feature provides a solution.Īccording to Outlook 2007 Help … A rule is an action that Microsoft Office Outlook takes automatically on an arriving or sent message that meets the conditions that you specify in the rule.įor example … you can set a Rule to automatically move emails from a particular email address out of the Inbox to another folder.

I often mind myself going to check my email and 30 minutes later all I have done is read through “interesting” articles instead of doing any real work. This week I’d like to show you why it makes perfect sense to use Rules to process your newsletter emails.ĭo you subscribe to any email newsletters, mailing lists or groups? This returns you to the Rules and Alerts window.įrom here, you can create another rule or choose OK to save your changes.Last week we discussed why you should NOT use rules to process the majority of your work emails. If you want to explore advanced options for the rule, choose Next and then skip to Advanced Rule Options, below. When you've selected the appropriate folder, choose OK. You can choose an existing folder or choose New to create a new folder. Choose specified to display a list of your folders. Either choose a name from your address book or type the person's email address in the From box, then choose OK.Ģ. Choose people or public group in the edit description box to display your address book. When the options require you to make a choice, for example to specify a sender or choose a folder, the option will be underlined.ġ. For this example, choose the Stay Organized option Move messages from someone to a folder.

In the Rules Wizard, under Step 1: Select a template, pick one of the default templates under Stay Organized, Stay Up to Date, or, Start from a blank rule. In the Rules and Alerts dialog box, on the E-mail Rules tab, choose New Rule. Within Outlook’s Home Tab, Choose Rules > Manage Rules & Alerts from the ribbon or choose the File tab and then choose Manage Rules & Alerts. The first step is to create a rule and here are the step-by-step instructions: We are going to go through the basic options to start but please refer to the reference at the bottom for more details.

Setting up rules in outlook